Event Coordinator
Freelance
About Pointe.
We are a full-service Creative Agency specializing in experiential design and event production. Our mission is to help businesses and brands create unique and innovative experiences that foster genuine connections with their audience. We strive to inspire and captivate audiences with well-designed activations and curated experiences that leave lasting impressions.
Job Summary
As Event Coordinator, you will play a key role in planning, organizing, and executing a wide range of events, from traditional in-person gatherings to dynamic and engaging virtual experiences. Your extensive expertise in event coordination and management will ensure the seamless execution of each event, regardless of the format. You will work closely with our clients, vendors, and our creative team to bring their event visions to life. The ideal candidate should have 3 - 5 years of event coordination experience, with a proven track record of successful in-person and virtual events, and the ability to excel in on-site event coordination.
Responsibilities:
Event Planning and Coordination:
Plan, organize, and execute corporate events
Coordinate logistics, including venue selection, vendor management, equipment rental, and event setup.
Develop and manage event timelines and ensure all deadlines are met.
Sourcing: Assist with RFPs for event vendors and venues.
Budget Management:
Create and manage event budgets, ensuring cost-effectiveness and efficient allocation of resources.
Negotiate contracts with vendors, suppliers, and event venues to secure favorable terms.
Stakeholder Communication:
Serve as the primary point of contact for event-related inquiries.
Coordinate with internal teams, partners, sponsors, and exhibitors to ensure smooth collaboration.
Post-Event Evaluation:
Conduct post-event evaluations and provide reports on outcomes and ROI.
Gather feedback to assess the event's success and identify areas for improvement.
Qualifications:
Bachelor's degree in Event Management, Marketing, or a related field.
3 - 5 years of proven experience in event management, showcasing expertise in both in-person and virtual events.
Exceptional organizational skills, meticulous attention to detail, and a creative mindset.
Demonstrated ability to manage multiple events simultaneously, meet deadlines, and excel in on-site coordination.
Excellent communication and interpersonal skills, adept at working collaboratively and leading a team.
Proficiency in virtual event platforms and software (e.g., Zoom, Hopin, Remo) and experience with in-person event logistics.
Strong project management skills with the ability to oversee event planning and execution from inception to conclusion.
Highly adaptable, resourceful, and proactive in problem-solving.
Flexible schedule
Must have access to vehicle and laptop with all necessary programs
Sales skills and ability to build productive business relationships
G Suite & Asana proficient
Bonus Skills:
Knowledge of event marketing strategies, including social media, email, and content creation to drive event attendance and engagement.
Proficiency in designing event layouts and floor plans using event diagramming software like Social Tables.
Prior experience in creating engaging virtual event experiences using virtual booths, live streaming, and interactive networking features.
Knowledge of event industry trends, emerging technologies, and best practices for creating memorable and impactful event experiences.
The position requires commitment and adherence to the brand standards demonstrated by Pointe Agency.
Job Type: Freelance
Compensation: project rate
Work Location: Remote/ On-site SF Bay Area
APPLICATION PROCESS
1. Send an email to : hello [@] pointeagency [.] com
[Subject]: On-Call, Installer
[Body]: A bit about you, and why you’re interested in this position &
[Attached]: Resume.
[Additional]: Provide links to LinkedIn, Social media, blog
or any relevant material